Thriving data cultures prioritize inclusion, collaboration, and transparency over command and control. They work iteratively vs. trying to "boil the ocean." But of course, this is easier said than done, right?
Dec 2022 How to fuel innovation with agile data governance
Last Updated: May 2022
“Members” refer to individuals or business entities who register for an account with data.world on the Site through the open side of the data.world platform.
“Open” and “Private” refer to the distinct portions of the Site which relate to whether a Submission is publicly available or only viewable in private.
“Regulated Data” means information or data where the collection, use, and/or disclosure/sharing is subject to one or more laws effective in the jurisdiction of the person uploading a Submission. Regulated Data includes but is not limited to payment card data (credit, debit, or other payment card data); national identification numbers (for example, social security numbers, government issued identifiers); Personal Data, including Personal Data about persons under the age of 13; race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data; criminal convictions or offenses; ‘Protected Health Information’ (PHI) as defined by HIPAA in the US; financial information pertaining to a natural living person; or any other data where publishing such data is prohibited or restricted under applicable law.
A “Submission” means any information, content, or material that is submitted, uploaded, posted or otherwise made available on or through the Site or through the Services available in connection with the Site.
“Users” refer to those individuals who work for an enterprise customer of data.world and who are registered on data.world to access the Services on behalf of the enterprise customer.
“Visitors” refer to the individuals who may access the Site which is open to the public free of charge and who may access a limited portion of the Services without registering for an account.
“We”, “our”, and “us” refer to data.world which is delivering the Services.
If you are located anywhere outside of the United States, please be aware that information collected, including any category of personal information (“Personal Data”), will be accessed from, transferred to, processed in, and stored in the United States. The laws in the United States regarding Personal Data may be different from the laws of other countries. By accessing or using data.world, you consent to the transfer, processing, and storage of your information, including Personal Data, in the United States.
We support your ability to work and post datasets in private or on the open side of our Site. A dataset, data project or organization may be designated as either private, which is only accessible by you and other invited Members or Users, or the dataset, data project or organization may be on the open side of the Site, in which case it is available to the public who access the Site and to other Visitors, Members and Users.
Open. If you have any Submissions, organizations, or data projects on the open side of our Site, anyone (including us) can view its contents. Any information you post on the open side of our Site may be indexed by search engines or used by anyone, including Visitors to our Site. We do not permit any Submissions that contain Personal Data or any Regulated Data on the open side of our Site.
If you are a Member or User, please pay special attention to whether you are uploading a Submission with Personal Data to the OPEN or the PRIVATE side of our Site. We do not monitor your Submissions to determine if they contain any Personal Data. You are responsible for complying with all applicable laws, including privacy regulations with respect to any Personal Data contained in your Submissions.
IF INFORMATION ABOUT YOU IS IN A SUBMISSION AND IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT US AS PROVIDED BELOW.
We collect information about you directly from you and from third-parties, as well as automatically through your use of the data.world Site and Services.
Information We Collect Directly from You. The information we collect from you depends on how you use our Site. When you create an account, we collect your user-name, password, phone number, email address and any additional information you choose to give us. We may also collect your payment information for your subscription plan through our third-party payment processor. In addition, we collect information when you contact us. We may also collect information that you provide to register for an event, request a demonstration of the Services, try out our Services or respond to an online form to subscribe or to download, newsletters, blogs, attend events or access other content.
Information We Collect from Third-parties. We collect information about you from third-parties, such as organizations you are associated with or with whom you collaborate on our Site. For example, we collect information about you from third-parties in connection with you joining their organization on our Site or collaborating with them, such as your name, email addresses, titles, roles and other information these third-parties provide us. We may also collect information on how you are using the Site in the context of such organization or third-parties and provide that information to the organization you are associated with or with which you are collaborating as described under the “Disclosure of Personal Data & Accountability for Onward Transfer” section below.
Information We Collect Automatically. We automatically collect the following information about your use of our Site through cookies, web beacons, and other technologies: your domain name; your browser type and operating system; web pages you view; links you click; your IP address; the length of time you visit or use our Site; and the referring URL, or the web page that led you to our Site. We may combine this information with other information that we have collected about you, including, where applicable, your username, name, and other Personal Data. Please see the section “Cookies and Similar Technologies” below for more information.
Information you Provide Us from Social Networks. Members that have registered an account with us may also log into our Site through social networking accounts, including Facebook, Google, Twitter, or GitHub, among others.
Facebook. If you log into our Site using Facebook, you must log into Facebook using your Facebook email address and password. By logging into our Site using your Facebook credentials, you are granting us permission to: (i) access and collect your Facebook basic profile information (this includes your name, profile picture, user ID and email address); (ii) send you email; and (iii) access your Facebook data at any time even if you are not using Facebook. If you allow us to have access to this information, then we will have access to this information even if you have chosen not to make that information public.
Twitter. If you log into our Site using Twitter, you must log into Twitter using your Twitter email or username and password. By logging into our Site through Twitter using your Twitter credentials, you are granting us access to read public Tweets from your timeline, see whom you follow, and see the email address associated with your Twitter account.
Google. If you log into our Site using Google, you log into your Google account using your Google email address and password. By logging into our Site through your Google account and Google credentials, you are granting us access to your name, email address and profile picture.
GitHub. If you log into our Site using GitHub, you must log into your GitHub account using your GitHub username and password. By logging into our Site through your GitHub account and GitHub credentials, you are granting us access to your username, email address and profile picture.
We store the information that we receive from social networks with other information that we collect from you or receive about you. We do not collect or access your third-party social network passwords nor post content on your behalf. Any third-party social networking site controls the information it collects from you. For information about how they may use and disclose your information, including any information you make public, please consult their respective privacy policies. We have no control over how any third-party site uses or discloses the Personal Data it collects, discloses, or retains about you.
Children’s Privacy. Our Site is intended for use by general audiences and is not directed to or intended for use by children. We do not knowingly collect any Personal Data from children younger than the age of 13. If you believe that we have unintentionally received Personal Data about a minor under the age of 13 years old, please contact us. If we become aware of any collection of Personal Data from children, we will take steps to delete the information as soon as possible.
We use the information collected to fulfill the Services you have requested and to provide a more personalized user experience. The type of information collected, used, or processed may depend on the type of Service you have selected. Failure to provide Personal Data may cause some Services to become unavailable. We use and process your Personal Data for a variety of purposes, including:
Customer service. We use your information for customer service purposes, including to provide the Services to you; to provide you with Member, User and technical support, or other similar purposes; and to establish and update your Member or User account.
Marketing. We use your information to contact you for our marketing purposes, including to provide you with special offers, promotions, news, and newsletters; to contact you about products we think may interest you; and for other marketing, advertising, and promotional purposes. We also may use the information that we learn about you and your use of the Site to assist us in advertising our services on third-party websites.
Business. We aggregate information regarding Site usage and navigation and use this information for business development purposes, tailor the User, Member or Visitor experience, and to promote the services in presentations, blogs and papers we publish.
Research and development. We use your information for research and development purposes, including to improve our Site, Services, and enhance the User, Member and Visitor experience; to understand our User, Member and Visitor demographics; and for other research and analytical purposes.
Hiring Practices. If you are applying to work with us, we will use the information you provide to process your job application and to monitor our recruitment statistics. If you are located outside the United States, we may request additional privacy terms to process the application, and if hired we will provide the privacy terms as part of such employment. We may use third parties to verify information contained in your application. We retain information regarding applicants for 2 years. If you do not want this information retained or if you no longer wish to be considered for a job, you can contact us.
Termination of Service. We may, in appropriate circumstances and at our discretion, terminate service and/or access to the Site for Users, Members or Visitors who infringe the intellectual property rights of others.
We rely on the accuracy of the information provided directly to us and encourage you to ensure that the information you provide is accurate, complete, and reliable based upon its intended use.
We only share or disclose information with third-party service providers to the extent necessary to provide the requested Services. For example, these providers may be assisting us in such functions as:
Data storage and hosting of the Site
Marketing and analytics
Billing and payments.
These companies are prohibited from retaining, sharing, storing or using the Personal Data for any secondary purposes. By contract, we require our sub-processors who have access to Regulated Data of our users to maintain appropriate security and privacy measures with respect to such Regulated Data in accordance with applicable laws and regulations,
We may also share your information in the following ways:
Site Members and Visitors. Depending on how you established your profile settings, your username, name, and profile information may be available to other Site Visitors and Members. We may share your information with other Visitors and Members, who may use that information to contact you, regarding your Submissions or other information you have posted on our Site.
Business transfers. We may share your information with another entity if we or any of our current or future corporate affiliates are acquired by or merged with another legal entity, if substantially all of our assets are sold or transferred to another legal entity, as part of a bankruptcy proceeding, or as part of a similar transfer of assets.
Aggregate and De-Identified Information. We may share aggregate or de-identified information about Visitors, Users and Members with third parties for marketing, advertising, research, training, or similar purposes.
Integrations. We offer Users and Members the ability to use, at the User’s or Member’s discretion, certain third-party services to analyze or process Submissions on the Site (“Integrations”). When you use an Integration, we may share your information with the provider of the Integration you use. We are not responsible for how the provider of the Integration may collect, use, disclose, and share your information.
Reports. We may share your information with the owner or administrator of any organization you belong to on our Site or with the owner of any dataset to which you were invited to join as a contributor. This information includes your username, when and what activities you are conducting on our Site related to that organization or that dataset and how you are interacting with that organization or that dataset. Those owners or administrators determine their own policies regarding storage, access, modification, deletion, sharing and retention of your information which may apply to your use of our Site, and we do not control how they choose to share or disclose your information. We recommend that you periodically check with those owners or administrators about their polices and settings.
Customer service. We may share your information with the owner or administrator of any organization you belong to on our Site or with the owner of any dataset to which you were invited to join as a contributor for customer service purposes, including to resolve service issues; to provide you with technical support, or other similar purposes; and to establish and update your subscription account.
In response to legal process. We may use or disclose your information to comply with applicable legal or regulatory obligations, including to respond to a subpoena or court order; to cooperate with law enforcement or other governmental investigations; and as part of legal proceedings. U.S. or other countries’ governmental agencies, courts, or law enforcement may be able to request access or obtain your Personal Data (for example, in response to a court order) or Personal Data contained in your Submissions to the private side of our Site.
To protect us and others. We may share your information where we believe it is necessary to:
prevent or investigate a possible crime, such as fraud or identity theft;
to enforce a contract;
to protect copyrights, trademarks, or intellectual property;
to protect our and the legal rights of others, our Site, or safety of you, data.world, our corporate relatives, and our employees, customers, partners, agents, other Members and visitors, or the public in general;
to monitor and remediate security issues.
Most websites, including our Site, use a feature of web browsers to place a small text file called a “cookie” on your device. When you use our Site, we and our service providers use these cookies and other mechanisms to track information about your use, navigation, and access of our Site and store it in log files. We or our service providers may combine this automatically collected log information with other information we collect about you, including Personal Data to improve the Services we offer you, and to improve marketing, analytics, Site functionality and overall experience using our data catalog platform.
To enable navigation;
To simplify registration to events, log-in, or access the Site;
To help us analyze your use of the Services and identify improvements; and/or
To assist with our promotional efforts to market our Services.
Types of Cookies: Our web site uses different categories of cookies. These categories include strictly necessary cookies, performance cookies, functional cookies and targeting cookies. You can opt-out of each cookie category (except strictly necessary cookies) by clicking on the “cookie settings” in our cookie consent banner. Strictly necessary cookies are required to enable the Site to function. Your browser settings may block or alert you to their use, however, if blocked, parts of the Site will not function. These cookies do not store any Personal Data.
The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Note that if you get a new computer, install a new browser, erase, or otherwise alter your browser’s cookie file (including upgrading your browser), it may clear out any opt-out cookie preferences.
Clear GIFs, Pixel Tags and Other Technologies. Clear GIFs are tiny graphics with a unique identifier, similar in functionality to cookies, which are embedded invisibly on web pages. We or our service providers may use clear GIFs (also known as web beacons, web bugs, pixel tags, or action tags, among other names), in connection with our Site to perform functions like tracking the activities of Users, Members and Visitors to our Site, helping us manage content, and compiling statistics about usage of and visits to our Site. We or our service providers may also use clear GIFs in emails to help us track email response rates, identify when our emails are viewed, and track whether our emails are forwarded.
Embedded Scripts. We use embedded scripts, which is code designed to collect information about how Users, Members and Visitors interact with a website, such as the website which linked them to our Site.
Do Not Track Signals. Your browser or device may include a “Do Not Track” settings. Our Site may not monitor or respond to these Do Not Track signals, but we do not track your activities once you leave one of our Sites. You may disable certain tracking as discussed in this section (e.g., by disabling or opting-out of cookies).
Users, Visitors, and Members in the United States may opt out of many third-party ad networks. For example, you may go to the Digital Advertising Alliance (“DAA”) Consumer Choice Page for information about opting out of interest-based advertising and their choices regarding having information used by DAA companies. You may also go to the Network Advertising Initiative (“NAI”) Consumer Opt-Out Page for information about opting out of interest-based advertising and their choices regarding having information used by NAI members.
Opting out from one or more companies listed on the DAA Consumer Choice Page or the NAI Consumer Opt-Out Page will opt you out from those companies’ delivery of interest-based content or ads to you, but it does not mean you will no longer receive any advertising through our Site or on other websites. You may continue to receive advertisements, for example, based on the website that you are viewing (i.e., contextually based ads). Also, if your browsers are configured to reject cookies when you opt out on the DAA or NAI websites, your opt out may not be effective. Additional information is available on the DAA’s website at www.aboutads.info or the NAI’s website at www.networkadvertising.org.
Users, Visitors, and Members in the EU or UK may opt out of many third-party ad networks by accessing the Your Online Choices guide to online behavioral advertising website and indicating your country.
We provide integrations to our Services with certain applications and tools listed on the integration page of our Site to facilitate your use of the applications and tools you are accustomed to when working with data. Several of these integrations are built by third parties and tool vendors. The use of those integrations, and any applications and tools are subject to your agreeing to the terms and conditions of the providers of those integrations, applications and/or tools, including the privacy policies of such providers. We are not responsible for any disclosure, unauthorized use, or unauthorized access to any information you share or provide access to in connection with your use of such integrations, applications or tools or any modification, alteration or deletion of your data resulting from your use of such integrations, applications or tools.
We have taken steps to help protect the information we collect about you and the data on which you use our Services on the private side of our Site. We maintain administrative, technical, and organizational security measures designed to safeguard information.
We take steps to protect information from accidental loss, misuse, or unauthorized or unlawful access, disclosure, alteration, and damage or destruction.
We maintain procedures designed to protect and safeguard Personal Data.
We enter into confidentiality provisions to protect your information when we interact with third parties to deliver our Services.
A summary of these measures is contained in our Security Overview. However, no data protection measures can guarantee security. Please note that we cannot guarantee the security of any information we have collected about you, the Submissions or data on which you use our Services, and your access and/or use of data.world and our Services indicates that you understand and accept this risk.
When you establish an account with us, your access to that account is your responsibility. You should take steps to protect your account by, among other things, choosing a strong password that nobody else knows or can easily guess and keeping your log-in and password information private. You should take steps to minimize the risk of others using the Site while your device is logged into your account. If your email or social media account is compromised, you should change your account log on information to your account. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity.
You have certain rights and choices regarding the information we collect about you. For example, you may:
Request to access, correct, modify, or delete the Personal Data you submitted to us. If you have created an account on our Site, you may modify the Personal Data you submitted to us through your Account Settings page on our Site.
Request to access, correct or modify content you have posted. If you have created an account on our Site, you may directly modify content that you have posted to our Site. You can directly modify access to your content for those Users and Members that you invited to collaborate with you.
Opt out of promotional email communications. You may opt out of promotional emails by clicking on the unsubscribe link in the email, or if you have an account with us, by submitting your request through the Help portal on your Account Settings page on our Site.
Deactivate your account. If you have an account with us, you may deactivate your account by submitting your request through the Help portal on your Account Settings page on our Site.
When you deactivate your account, we may delete your account and any datasets or projects you have created. Unless you request that we delete them through our Help portal, your published queries and the comments and contributions you have made, including to other Members’ or Users’ Submissions, may remain on our Site. If you have created an organization on our Site with Users or Members, that organization will remain on our Site after you have deactivated your account until that organization’s account is terminated. If there are no Users or Members in your organization, we may delete that organization.
Additional rights regarding EU. If you are based in the EU, and have given permission, we may contact you by email about products, services, promotions, or special offers that may be of interest to you. If you wish to no longer receive these communications, you can opt out at any time by clicking the unsubscribe link or contacting us. You also may have the right to restrict, be forgotten, object to processing of, or request data portability about the personal data collected about you, subject to certain conditions and exceptions.
California Rights for Visitors and Site Members. If you are a Visitor or Member and you are a California Resident, California law provides individuals certain rights related to the collection, use, and disclosure of your Personal Information. You have the right to request that we disclose to you the categories of Personal Information and specific pieces of information that we have collected about you. You have the right to request the categories of sources from which we collected the Personal Information. You have the right to understand our business or commercial purpose for collecting or disclosing California Personal Information. You have the right to request that we delete California Personal Information about you which we have collected from you. You have the right to request certain information regarding the categories of third parties with whom we disclosed your Personal Information.
Verifying Your Request. We may be required to take steps to verify your identity before acting upon your request to exercise these rights. If we are unable to confirm your identity, we may limit our response to your request. We will not discriminate against you by either denying services or providing a different level or quality of services for exercising any of these rights. Please note that we may still use aggregated and de-identified Personal Information that does not identify you or any individual.
Direct Marketing Purposes. Visitors and Members of our Site who are California residents can request information about the types of Personal Data (if any) shared by us to third parties (if any) for “Direct Marketing Purposes” within the preceding calendar year, as well as the names and addresses of those third-parties. “Direct Marketing Purposes” means the use of certain types of Personal Data to solicit or induce a purchase, rental, lease, or exchange of products, goods, property, or services directly to you. Please note that we may take thirty (30) days to respond to your request.
If you are a Visitor or Member and a resident of the EEA, the UK, or Switzerland, the following information applies. We process Personal Data in various ways as noted above based upon your use of the Site and Services. We process Personal Data on the following legal bases:
With your consent;
As needed to provide the Services you have requested;
As needed for the performance of our agreement with you or to take steps at your request before entering into a contract;
As necessary for compliance to legal obligations; and
As necessary for our legitimate interests in providing the Sites where those interests do not override your fundamental rights and freedoms related to data privacy. You can object to processing on the basis of legitimate interests at any time, and we will stop processing the Personal Data, unless we can demonstrate legitimate grounds that override your rights and interests, or if required to address legal claims or disputes.
By email: email@example.com
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